Substitutions
Request class coverage, volunteer as a substitute, and approve a replacement.
Use Team > Substitutions when an assigned instructor needs coverage. Staff can request and volunteer; an Owner approves the replacement.
Request a substitute
- Open Team > Substitutions > Requests.
- Under My Requests, choose Request a Substitute.
- Select the date and class you need covered, then submit.
- Check the request's status:
| Status | Meaning |
|---|---|
| Finding Substitute | No replacement is awaiting approval. |
| Awaiting Approval | A volunteer's response needs an owner's decision. |
You remain the assigned instructor until a replacement is approved.
Who can volunteer?
Vygor checks active staff and the class's tags:
- Staff with at least one matching tag are eligible.
- Staff without tags are eligible for all classes.
- Untagged classes are available to all active staff except the requester.
Contact Vygor to review or change staff-tag assignments. Manage class tags under Settings > Classes > Class Tags. See Team for team access and roles.
Accept or decline a request
- Open Available Substitutions > Incoming Requests.
- Review the class, instructor, date, and time.
- Choose Accept to volunteer or Decline if you cannot cover it.
Responses appear under Your Responses, in the Accepted or Declined section. After you accept, an owner must approve the replacement before you become the assigned instructor.
Approve a replacement
- As an Owner, open the Approvals tab.
- Review the original instructor, proposed substitute, and class details.
- Choose Approve or Deny.
Approval updates the class's instructor and completes the request. Other responses for the same request are denied.
Denying a response leaves the request available for another replacement. Check the dashboard for the decision; a denial may not send a separate email.
Cancel a request or response
Use the menu's Cancel action under My Requests to withdraw an open request. If you volunteered and need to withdraw before approval, use Cancel on your response under Your Responses.
After approval, review the actual class assignment and coordinate any further change with the owner.
Notifications
Vygor sends emails to eligible staff for a new request, to owners for responses, and to both instructors after approval. Check the dashboard for the current request status. See Communications to manage message templates.